HALL OF FAME BYLAWS
In order to preserve our athletic history, the Southwest High School Sports Hall of Fame was founded in 2022 as a non-profit entity. The Hall of Fame is organized for the purpose of recognizing the rich tradition of athletic success at Southwest High School. It serves as a means of honoring and recognizing the athletes and coaches who made significant contributions to the Eagles tradition of excellence. Induction ceremonies are held annually.
II. Selection Committee
A. While there are no specific qualifications for committee members,
care shall be exercised to select members who have knowledge of the athletic
history of Southwest High and are representative of the various periods of
that history. Members of the committee must abstain from voting if they, or
a relative, is a candidate for induction.
B. To ensure that various periods of school history are equally represented on voting matters, some committee members will be designated ex officio (non-voting) members. Ex officio members can participate in the discussion of candidates but cannot vote on induction or other matters.
C. After the initial committee is formed, members can be added to the committee by a majority vote of existing voting members. The committee aspires to have a diverse membership.
D. There are no term limits for members.
E. The voting members shall elect a President, Vice President, Secretary, and Treasurer. The President will preside over meetings, the Secretary will record and maintain minutes from meetings, and the Treasurer will keep an accounting of any funds raised for the Hall and any disbursements made by the Hall. The Vice President will preside over meetings when the President is absent and be responsible for publicizing the Hall through the local media and social media. The terms of each officer will be three years.
III. Criteria for Induction
A. Candidates must be accomplished coaches, athletes
and/or teams at Southwest. Athletes must have completed their senior seasons
at Southwest and have been out of school for at least 10 years. Student-athletes
who transferred to another school for their senior year are not eligible for
induction. Candidates who are/were coaches are immediately eligible even if
still coaching at Southwest.
B. When considering coaches and student-athletes for induction, distinction in either their Southwest career, post-high school career, or both, shall be considered.
C. A committee member must nominate a candidate for induction to be considered by the voting members. A minimum positive vote of 60% of members present is required for induction. No less than five and no more than ten candidates will be inducted in the same year.
D. Candidates who are not nominated or fail to gain the requisite votes for induction can be re- considered the following year. There is no year limit to review a candidate’s qualifications.
IV. Induction Ceremony
A. An Athletic Hall of Fame Induction Ceremony will occur every year either on campus, or if not available, another suitable venue. The President of the Hall will coordinate with a designee of the principal to choose a date, site, and time for the ceremony.
B. Each inductee will be invited to attend the Hall of Fame ceremony.
If the inductee is unable to attend or is deceased, a representative may be
designated to accept the honor for the inductee. Inductees unable to travel
can be inducted via Zoom (or similar online platform). On the evening of the
induction, new members are guests of honor at the induction dinner although
transportation costs cannot be covered. New members are presented with a Hall
of Fame memento.
C. The committee also is responsible for producing a program which will be distributed to guests attending the induction ceremony. The program also will serve as a fund-raising tool through the sale of advertisements in the program.
V. Accounting of Funds
A. Every financial
transaction related to the ceremony is overseen by the committee treasurer.
Income to The Hall will be derived from donations and tickets to the induction
B. The income will be used to fund the induction ceremony and mementos for the inductees. Any remaining monies will be used to fund the following year’s induction ceremony.
C. Should additional funds remain after the following year’s ceremony is funded, that money will be disbursed to benefit existing Southwest High athletic teams. In order to properly allocate the necessary funds, coaches are required to submit in written form, the reason for the financial assistance. The committee will review all forms submitted by the coaches. A majority vote by the voting members of committee will determine fund allocation. The committee will attempt to distribute the funds through a fair and equitable process.
The voting members of the Committee may amend these Bylaws by a majority vote and adopt any policies not enumerated in these Bylaws.