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EAGLES
SPORTS HALL OF FAME BYLAWS |
I. Purpose
In
order to preserve our athletic history, the Eagles Sports Hall of Fame was
founded as a non-profit entity. The Hall of Fame is organized for the purpose
of recognizing the rich tradition of athletic success at Southwest High School.
It serves as a means of honoring and recognizing the athletes and coaches
who made significant contributions to the Eagles tradition of excellence.
Induction ceremonies are held annually.
A. While there are no specific qualifications for committee members,
care shall be exercised to select members who have knowledge of the athletic
history of Southwest High and are representative of the various periods of
that history. Members of the committee must abstain from voting if they, or
a relative, is a candidate for induction.
B. To ensure that various periods of school history are equally represented
on voting matters, some committee members will be designated ex officio (non-voting)
members. Ex officio members can participate in the discussion of candidates
but cannot vote on induction or other matters.
C. After the initial committee is formed, members can be added to the committee
by a majority vote of existing voting members. The committee aspires to have
a diverse membership. Any committee member who misses a majority of meetings in a given school year will automatically be removed from the committee, unless the committee specifically votes to retain that member.
D. There are no term limits for members. Any committee member who misses a majority of meetings in a given school year will automatically be removed from the committee, unless the committee specifically votes to retain that member.
E. The voting members shall elect a President, Vice President, Secretary,
and Treasurer. The President will preside over meetings, the Secretary will
record and maintain minutes from meetings, and the Treasurer will keep an
accounting of any funds raised for the Hall and any disbursements made by
the Hall. The Vice President will preside over meetings when the President
is absent and be responsible for publicizing the Hall through the local media
and social media. The terms of each officer will be three years.
III. Criteria for Induction
A. Candidates must be accomplished coaches, athletes, teams or other individuals whose effort and commitment have brought honor and prestige to Southwest athletics. Athletes must have completed their senior seasons
at Southwest and have been out of school for at least 10 years. Student-athletes
who transferred to another school for their senior year are not eligible for
induction. Candidates who are/were coaches are immediately eligible even if
still coaching at Southwest.
B. When considering coaches and student-athletes for induction, distinction
in either their Southwest career, post-high school career, or both, shall
be considered.
C.
A committee member must nominate a candidate for induction to be considered
by the voting members. A minimum positive vote of 60% of members present is
required for induction. No less than five and no more than ten candidates
will be inducted in the same year.
D. Candidates who are not nominated or fail to gain the requisite votes for induction can be re- considered the following year. There is no year limit to review a candidate’s qualifications with the following exception: Any candidate for induction who receives less than 20% of the total votes will not automatically be reconsidered the following year. Candidates eliminated by this provision may be re-nominated in future years.
IV. Induction Ceremony
A. An Athletic Hall of Fame Induction Ceremony will occur every year
either on campus, or if not available, another suitable venue. The President of
the Hall will coordinate with a designee of the principal to choose a date, site,
and time for the ceremony.
B. Each inductee will be invited to attend the Hall of Fame ceremony.
If the inductee is unable to attend or is deceased, a representative may be
designated to accept the honor for the inductee. Inductees unable to travel
can be inducted via Zoom (or similar online platform). On the evening of the
induction, new members are guests of honor at the induction dinner although
transportation costs cannot be covered. New members are presented with a Hall
of Fame memento.
C. The
committee also is responsible for producing a program which will be distributed
to guests attending the induction ceremony. The program also will serve as
a fund-raising tool through the sale of advertisements in the program.
V. Accounting of Funds
A. Every
financial transaction related to the ceremony is overseen by the committee
treasurer. Income to The Hall will be derived from donations and tickets to
the induction ceremony.
B. The income will be used to fund the induction ceremony and mementos for
the inductees. Any remaining monies will be used to fund the following year’s
induction ceremony.
C. Should additional funds remain after the following year’s ceremony is funded,
that money will be disbursed to benefit existing Southwest High athletic teams.
In order to properly allocate the necessary funds, coaches are required to
submit in written form, the reason for the financial assistance. The committee
will review all forms submitted by the coaches. A majority vote by the voting
members of committee will determine fund allocation. The committee will attempt
to distribute the funds through a fair and equitable process.
VI. Bylaws
The voting members of the Committee may amend these Bylaws
by a majority vote and adopt any policies not enumerated in these Bylaws.
A. Purpose. The purpose of the conflict of interest policy is to protect this tax-exempt organization's interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of a committee member or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.
B. Existence of Conflict, Disclosure. Committee members of Eagles Sports Hall of Fame should refrain from any actions or activities that impair, or appear to impair, their objectivity in the performance of their duties on behalf of the Corporation. A conflict of interest may exist when the direct, personal, financial or other interest(s) of any committee member competes or appears to compete with the interests of the Corporation. If any such conflict of interest arises the interested person shall call it to the attention of the committee for resolution. If the conflict relates to a matter requiring committee action, such person shall not vote on the matter. When there is a doubt as to whether any conflict of interest exists, the matter shall be resolved by a vote of the committee, excluding the person who is the subject of the possible conflict.
C. Non-participation in Vote. The person having a conflict shall not participate in the final deliberation or decision regarding the matter under consideration and shall retire from the room or Zoom meeting in which the committee is meeting. However, the person may be permitted to provide the committee with all relevant information.
D. Minutes of Meeting. The minutes of the meeting of the committee shall reflect that the conflict was disclosed, and the interested person was not present during the final discussion or vote and did not vote on the matter.
E. Annual Review. A copy of this conflict of interest statement shall be furnished to each committee member who is presently serving the Corporation, or who hereafter becomes associated with the Corporation. This policy shall be reviewed annually for information and guidance of committee members, and new committee members shall be advised of the policy upon undertaking the duties.